Duplicate Director Records
The Companies and Intellectual Property Commission (CIPC) has issued Notice 76 of 2024 regarding duplicate records for company directors. Here’s what you need to know:
Duplicate Records are created when instead of updating an existing director's passport number by editing it a new record is created. This leads to two separate records for the same person, as the system uses ID/passport numbers as unique identifiers.
Proper Procedure: Instead of creating a new record, filers must use the "edit" option to update the existing director's passport number already verified through the FAV process.
How to Resolve Duplications: Companies with duplicate director records must pass a resolution to remove the duplicate. Use the "remove" option in the CIPC system and attach the resolution when filing.
Amending Incorrect ID Numbers: Do not use the Director Amendment process to correct ID number errors. All information should be verified for accuracy before filing to avoid issues.
Accountants should ensure that their clients follow these steps to maintain accurate and compliant company records.
