Namibian Accountants to Submit Employee Compensation Returns by 31 March

Namibian accountants are reminded that Employee Compensation Fund returns must be submitted by 31 March 2025. This is a legal requirement for all employers registered under the Employees’ Compensation Act, 1941 (Act No. 30 of 1941).

All businesses employing at least one person — including domestic workers — are required to register with the Employee Compensation Fund in the month they hire their first employee. The fund provides cover for medical and related costs for employees earning less than N$81,300 per year who are injured while on duty or contract an occupational disease.

🔹 What is required by 31 March? Employers must submit an annual return showing:

• The total number of employees,

• A breakdown of the workforce, and

• Total earnings paid during the year.

Based on this return, the Workmen’s Compensation Commissioner will issue an assessment notice for the contribution amount payable.

Even if an employer fails to register, employees are still covered. However, the Commissioner can recover all associated costs directly from the employer, including medical and compensation expenses. This can be financially damaging and lead to compliance issues.

Key definitions to keep in mind

• Employee: Anyone with a contract of service, including domestic workers. Excludes those earning more than N$81,300 unless a special agreement is made.

• Employer: Any person or institution (including the state) that employs someone.

• Accident: Any incident in the course of employment resulting in injury or occupational disease.

Ensure your clients are registered and that returns are filed on time to avoid penalties and liabilities.

For more information visit the website of the Social Security Commission.